MSU Billings Foundation Grants for Student-Centered Projects

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The MSU Billings Foundation provides limited funding for a short period of time to support student-centered faculty- and/or staff-driven projects. The intent of this program is to support a singular project. While the term project is open to many interpretations, it is important that all expenditures support the project requested. Faculty/staff who receive these awards are required to submit a final report detailing the outcomes of their activity within 30 days of the completion of their project.

Award Information

  1. Anticipated Funding Amount: $250 to $2,500 per proposal.
  2. There will be two 6-week grant cycles this year. Fall deadline is Sept. 30, 2019, at 5 p.m. MDT. Spring deadline is Dec. 13, 2019, at 5 p.m. MST.

Eligibility Information

  1. Eligibility: MSU Billings faculty members and staff members.
  2. Limit on Number of Funded Proposals: Applicants may only be funded once per fiscal year. If a grant application is not funded, the faculty member may reapply in the same fiscal year (July 1 – June 30). These grants are not renewable.
  3. Retroactive Funding: Applications for retroactive funding will not be reviewed.
  4. Number of Authors: Only a single author on a joint paper may request funding.

Proposal Preparation and Submission Instructions

  1. Description and objectives. Describe in narrative format the student-centered project or activity and its objectives fully, and explain how and when the objectives will be attained. Should not exceed 500 words.
  2. Impact. How will this student-centered project enhance the student experience at MSU Billings? Should not exceed 500 words.
  3. Assessment of impact. Describe how you will assess the impact of the project and the extent to which it achieves the objectives. Should not exceed 500 words.
  4. Budget narrative. Provide a narrative that explains each budget item, and how and when the funds are to be used. Do not simply list the budget, itemize as clearly as possible.
  5. Submission Process. Faculty/staff must obtain approval from their Dean or Vice Chancellor. It is advised that faculty members consult with their chairs prior to submission to ensure that the chair understands the proposal when questioned by the Chancellor. All grant applications and supporting documents will be submitted through the MSU Billings Award Management portal.

Proposal Processing
Proposals will be reviewed by the MSU Billings Foundation grant committee, who will use the following criteria to evaluate the quality of all proposals.

  1. Overall impact
  2. Quality of the written proposal

Review and Selection Process

  1. Proposals will be reviewed by (1) the Chancellor, (2) MSU Billings Foundation grant sub-committee, and (3) MSU Billings Foundation Trustees.
  2. The committee members will meet and made a decision on each application’s merit and the funding available.

Award Administration Information

  1. Notification of Award: Faculty will be contacted by the MSU Billings Foundation grant committee informing them whether their proposal was funded.
  2. Award Conditions: The committee will NOT award a grant to faculty/staff who have not obtained approval from their Dean or Vice Chancellor.
  3. Use of professional development funds must follow all rules regarding University spending. Failure to follow these rules could result in loss of funding.

Reporting Requirements

  1. Grant recipients will be expected to submit a report to the MSU Billings Foundation office within 30 days of their activity. In the final report, the faculty/staff is asked to comment on how their activity met the goals of the proposal.